About the role
You will be applying to join on a permanent basis the busy and dynamic Commercial estates team and to provide administrative functions therein. This team receives a variety of admin based tasks and often offers support to other teams within the Asset Management and Operations team.
You will need to provide admin support to the Commercial Estates Manager (CEM) and other team members, to assist the Senior Accounts Officer (SAO) in month end, year end and weekly tasks through the councils ERP Gold financial system.
This will include raising Purchase Orders, Contracts, Invoices and other associated accounts receivable and payable documents as required as well as providing a high standard of customer service for our commercial tenants.
!! INTERNAL APPLICATIONS ONLY !!
What will you be doing?
1. Monitor, the performance of day-to-day budgeting for the commercial portfolio through the Councils financial system ERP Gold.
2. Support both the Senior Account Officer and Manager with analysis of financial information, provide advice where appropriate or signpost to other colleagues, to ensure effective budget management.
3. Review and challenge contract summary information to enable the submission of work requisitions for planned maintenance / compliance / project work to generate orders to suppliers, contractors, and consultants.
4. Provide advice in liaison with other finance colleagues to members of the Asset Management team to improve their financial awareness.
5. Maintain allocated major supplier accounts (review and challenge open orders,
receipt orders, process invoices, reconciliation of statements, resolve queries) to enable the Council to meet its contract terms in relation to payment.
6. Ensure that the necessary payment schedules / exports from the various systems are uploaded, identifying and correcting any errors, to ensure payment within the agreed terms.
7. Support other members of the Asset Management team by producing monthly debt reports and helping to reduce this and provide recommendations to the Property Management Surveyors and CEM as to escalation routes.
General responsibilities applicable to all jobs
- Demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs.
- Comply with the Council’s policies and procedures including (but not limited to) safeguarding, financial regulations, promotion of equalities, customer care, agreed audit actions, health, and safety (ensuring that reasonable care is always taken for the health, safety and welfare of yourself and other persons).
- Carry out any other duties which fall within the broad spirit, scope, and purpose of this job description and which are commensurate with the grade of the post.
- Undertake learning and development as agreed in probationary reviews, personal development reviews or any other such framework to meet service and individual targets.
This job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which they will be required to work. In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and any consequential changes will be carried out in consultation with the post holder.
Specific features of the post
1. Ideally experience with the ERP Gold financial system.
2. The post is flexible and will require both home working and office working to be agreed with the Commercial Estates Manager, to best support the wider Commercial Estate Team.
About you
|
Attributes |
Essential criteria |
Desirable criteria |
|---|---|---|
|
Education, Qualifications and Training |
A good level of general education at GCSE and ‘A’ Level or equivalent. |
‘A’ Level in Business Studies or equivalent. NVQ in Administration or similar. |
|
Experience and Knowledge |
Proven experience of working in a financial environment. Demonstrable ability to write clear, concise, and accurate reports, letters, and emails appropriate to the audience. Customer service experience and knowledge of and experience with Microsoft packages. |
Some knowledge of public sector property and working practices. |
|
Ability and Skills |
Evidence of IT literacy including a sound knowledge of tasks, systems, databases etc. Proven ability to manage a range of conflicting work demands and pressures. Excellent communication skills, both written and verbal, with the ability to communicate effectively with a wide range of stakeholders (internal and external), across all levels; and write clear and concise management reports. Presenting information to a range of audiences Developing articulate and evidenced based arguments Proven experience working within a total team environment |
Experience of working within the Public Sector and with external partners |
|
Equal Opportunities |
Ability to demonstrate awareness/understanding of equal opportunities and other people’s behaviour, physical, social and welfare needs. |
|
Our benefits
Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.
You’ll find that we have a wide range of careers that may be more surprising that you think!
Why choose us?
We offer a vibrant working environment with:
- a competitive salary
- a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
- lots of opportunities to develop your skills, knowledge and potential in a large unitary council
- generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
- hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.
We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.
About us
Our Values and Behaviours
Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:
Customer-focused
Respectful
Efficient
Supportive
Trustworthy
Our Key Commitments
Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.
We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.
North Northamptonshire Council re-signed the Armed Forces Covenant in June 2024 which highlights the Council’s pledge to support the Armed Forces community. The council obtained the silver status award for the Defence Employer Recognition Scheme (ERS) and we are now currently working towards achieving Gold status.
We aim to be a carbon neutral Council by 2030.
Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)
Attached documents
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