Operations - Compliance Admin

What will you be doing?

Provide a high level of admin support to the Operations Team  

1. Maintain the statutory compliance tracker to ensure compliance can be demonstrated

1. Liaise with suppliers and customers with regards to statutory inspections and compliance documentation. 

1. Raise purchase orders as requested by the Operations team 

1. Update Operations section of the Intranet

1. Operate the FMS (Financial Management System) computerised accounts package to place orders, receive goods and process invoices. Where instructed to arrange quotations.

1. Maintain accurate records for projects under the team's control to satisfy audit requirements, contract procedures and demonstrate sound financial control.

1. Maintain an accurate, orderly and up to date electronic and hard copy filing system including the creation of new files and archiving of old.

1. Deal with incoming correspondence.

1. Answering the telephone and general enquiries. 

1. Liaising with contractors, raising of purchase orders, processing of invoices.

1. Comply with North Northants Council health and safety procedures

1. Any other allied duties commensurate with the grade.

1. Ensure that the Health and Safety of themselves and all others affected by their work is a priority and H&S procedures and policies are strictly followed and adhered to.

1. Performing other relevant duties not specified above as directed by the Manager.

This job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which they will be required to work. In the interests of effective working, the major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and any consequential changes will be carried out in consultation with the post holder.

About you

We are looking for someone who enjoys being part of team in a fast paced enviroment. Excellent admin skill and a eye for detial are neccessary to ensure records are up to date.

Our benefits

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising that you think!

Why choose us?

We offer a vibrant working environment with:

• a competitive salary
• a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
• lots of opportunities to develop your skills, knowledge and potential in a large unitary council
• generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
• hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About us

Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

Customer-focused
Respectful
Efficient
Supportive
Trustworthy

Our Key Commitments

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

North Northamptonshire Council re-signed the Armed Forces Covenant in June 2024 which highlights the Council’s pledge to support the Armed Forces community. The council obtained the silver status award for the Defence Employer Recognition Scheme (ERS) and we are now currently working towards achieving Gold status.

We aim to be a carbon neutral Council by 2030.

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)