Vacancies

Procurement Administrator

About the role

A procurement administrator plays a critical role in supporting the procurement team and ensuring the effective management of corporate contracts and procurement processes. This position requires a detail-oriented professional who can provide comprehensive administrative support to streamline procurement activities. Key responsibilities include managing and organising procurement documentation, maintaining accurate records of contracts, processes and assisting with the preparation of procurement documents. The procurement administrator also serves as a liaison between the procurement team, suppliers, and internal stakeholders, facilitating clear communication and efficient problem-solving. To be successful in this role, a procurement administrator must have strong organisational skills, attention to detail, and the ability to multitask in a fast-paced environment. They should also possess excellent communication and interpersonal skills to effectively collaborate with cross-functional teams and build strong relationships with suppliers.We are recruiting for 2 permanent positions and one fixed term contract (3-6 months). For an informal chat or for more information please call Susan Trowers 07787273745

What will you be doing?

To provide administrative assistance to the Strategic Lead (SL) and wider procurement team.
To respond to calls and e-mails as appropriate and manage communications to and from the Procurement inbox.
To ensure that all correspondence received by the Team is responded to in an appropriate and timely manner.
To assist the procurement team in collecting, collating and presenting a variety of information, including drafting reports and presentations.
To prepare information, both verbal and written, for external or internal meetings or presentations. Researching background material and seeking information from colleagues as necessary.
To input/retrieve data on computer records of service requests, enquiries and actions associated with council contracts.
To effectively manage the administration of procurement processes on the online procurement system.
To manage and oversee training for Council Officers.
To manage essential document storage and implement document & data control.
To assist the team with routine administrative and operational tasks, including purchasing, preparation of invoices, financial record keeping and liaison with suppliers and contractors.
To assist with the preparation of documents and other administration/financial related tasks (ERP tasks and requisitions).
To collect, interpret, and review information and provide summaries to the wider team.

To undertake benchmarking and keep up to date on legislative changes.

About you

Your application should demostrate:

1. Excellent IT literacy skills - Experience of using MS Excel, PowerPoint, Word, and Outlook.

2. Excellent communication skills (verbal and written), good telephone skills with a range of customers.

3. Ability to seek, retrieve and collate information from a variety of sources and make judgements.

4. Planning and organising own workload to meet deadlines and maintain accurate accounts.

5. Ability to investigate and resolve queries, particularly from the budget holder and Senior Finance Business Partner.

Our benefits

Here at North Northamptonshire Council, we’re transforming for the better, using all our creativity and imagination to create the best life for our local people.

You’ll find that we have a wide range of careers that may be more surprising than you think!

Why choose us?

We offer a vibrant working environment with:

a competitive salary
a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
lots of opportunities to develop your skills, knowledge and potential in a large unitary council
generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
hybrid and flexible working arrangements, where practicable for service needs to help you with a healthy work-life balance.

We provide a range of great benefits such as an Employee Assistance Programme, an Employee Benefits Scheme, wellbeing support, travel rates at HMRC rates, as well as supporting a range of active Employee Network Groups.

About us

Our Values and Behaviours

Our values define who we are and how we operate, by forming the foundation for how we interact with our customers, colleagues and provide our services. They are also at the forefront of our decision making and delivery and are:

Customer-focused
Respectful
Efficient
Supportive
Trustworthy

Our Key Commitments

Our key commitments help ensure that the priorities we make, now and in the future, maintain the necessary breadth of focus in those areas that we believe matter most.

We are proud to be a recognised Disability Confident Employer and is committed to providing an inclusive recruitment process and will offer an interview to disabled applicants who meet the essential criteria for the role.

North Northamptonshire Council re-signed the Armed Forces Covenant in June 2024 which highlights the Council’s pledge to support the Armed Forces community. The council obtained the silver status award for the Defence Employer Recognition Scheme (ERS) and we are now currently working towards achieving Gold status.

We aim to be a carbon neutral Council by 2030.

Further information can be found at Jobs and careers | North Northamptonshire Council (northnorthants.gov.uk)

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