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Fleet Officer - INTERNAL ONLY

Your differences make us different - #achievetogether

Please Note: The application deadline for this job has now passed.

About the role


As Fleet Officer you will co-ordinate and manage administrative functions and processes within Fleet Services whilst supporting the wider team with day-to-day operations, ensuring compliance and fleet availability.

What will you be doing?

  1. Monitor the day-to-day fleet maintenance schedules, liaise with suppliers and teams to arrange all inspections, update the annual planner and maintenance of records. 
  2. Monitor and document vehicle defects, maintain electronic and paper records and liaise with the Fleet Technical Officer/Fleet Manager on reducing outstanding defects, highlighting patterns with the aim of reducing vehicle downtime. 
  3. Maintenance of the ‘master fleet’ database and all vehicle records, both electronic and paper. 
  4. Collate and audit Driver’s Vehicle Check Sheets, conducting spot checks and recording of data/findings for investigation where required.
  5. Assist with the collation of fleet data to enable the Technical Officers and Service Managers to respond to complaints, queries and motoring offences.
  6. Collation and recording of vehicle data such as mileage and fuel usage to enable the wider team to analyse, monitor and identify areas for improvement.
  7. Monitor, action and manage the ‘fleet’ generic email account and act as the first point of contact for the team.
  8. Approval of low level repair/recharge works to maintain vehicle availability.
  9. On instruction, raise purchase orders, invoices, and journals for the team via ERP Gold.
  10. Provide administrative support for the team to enable them to maintain compliance of the Authority’s Operator Licence. 

About you

You will possess a minimum of 2-years experience in an office-based fleet focused environment and have experience of fleet administration processes and management systems.

A knowledge of fleet and transport regulations and legislation is essential.

You must have excellent communication and analytical skills, and the ability to prioritise workloads and meet deadlines.

Excellent organisational skills are essential.

Our benefits

We offer:

  • a competitive salary
  • a pension scheme, where we pay a significant contribution on top of your contribution. It provides life cover and ill-health protection.
  • opportunities to develop your skills, knowledge and potential in a large unitary council
  • generous leave entitlement (28 days, rising to 33 days) and bank holidays, plus the option to buy up to an extra 10 days
  • agile and flexible working arrangements to help you with a healthy work-life balance.

About us

We are a new unitary council, established in April 2021; we are one of the largest unitary councils in the country. Our vision for North Northants is to be 'A place where everyone has the best opportunities and quality of life'.

Our priorities are:

  • helping people live active fulfilled lives
  • caring for our young people, providing them with high quality education and opportunities
  • enabling a thriving and successful economy
  • leading on a green and sustainable environment
  • ensuring our communities are connected so they can shape their lives and where they live
  • providing modern public services

Our values, as chosen by our staff, are - Customer-focused, Respectful, Efficient, Supportive and Trustworthy.

Your differences make us different - Achieve Together.

We are undertaking consultation with the Trade Unions on terms and conditions and the future NNC pay structure and during this time are appointing new employees on interim spot salaries. You will be advised of the outcome and any impact on your role once this work is complete.

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